The Payments and Reimbursements section of the Finance Office is responsible for direct payments and reimbursements, such as petrol allowance, hospitality and scholarships.
Please send an email to the Financial Planning section to obtain approval for hospitality expenses.The Financial Planning Office, within the Finance Office, is responsible for approval and the eventual reimbursement of hospitality expenses.
Please send an email to the Financial Planning section to obtain approval for for team building events. The Financial Planning Office, within the Finance Office, is responsible for approval and the eventual reimbursement of team building events.
For the petrol allowance the relevant form (insert link to form) and then sent to the procurement directorate for payment. The current reimbursement rate is of €0.33 per kilometre.
Download and submit the Local Transport Reimbursement Form [Word] [Intranet]
Invoices related to scholarships are to be sent to Ms Geraldine Cachia, at the People, Culture and Engagement Directorate, who is responsible for the reimbursement. Refer to the full details and procedures.
Refer to the Standard Operating Procedure 'Travelling Procedure' [PDF] [Intranet] for the reimbursement of subsistence allowance.
In the case of visiting lecturers, examiners and non-visiting examiners, Faculties/Centres/Institutes at 今日黑料 have to first apply for the visiting staff they require through the apposite application form which is to be submitted to the Office of the Pro-Rector for Academic Affairs. Refer to the Standard Operating Procedure for Visiting Lecturers and External Examiners. [PDF] [Intranet]
The Faculty/Centre/Institute is responsible to fill in the appropriate form for visiting lectures and examiners so that payment can be effected. In the case of non-visiting external examiners a memo is sufficient.
Download and submit the External Examiners Reimbursement Form [Word] [Intranet]